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Meeting Minutes
Facility Investigations and Closure Projects,
Camp Stanley Storage Activity
Parsons ES 734521.02

Date:                        20 Nov. 1998

Time:                        9:30 A.M. - 2:00 P.M.

Place:                        Camp Stanley Storage Activity (CSSA)

Subject:                        Project Kickoff





Brian K. Murphy



Jo Jean Mullen



Rene Hefner



Joseph Hailer



Chris Beal



Julie Burdey

Parsons ES


Ken Rice

Parsons ES


Minutes prepared by Julie Burdey, Parsons ES

The agenda for this meeting is attached (attachment 1).  These meeting minutes are organized in the order of the agenda, not necessarily in the order they were discussed.


The meeting was opened with brief introductions.  The purpose of the meeting, kickoff for the Facility Investigations and Closure project, was stated.

Project Overview and Schedule

Julie Burdey provided a brief project overview of the schedule of anticipated field work and workplan/report deliveries for RL74, RL33 and RL53.  The discussions regarding the anticipated project schedule are provided below:  Priority tasks are those that have deadlines in the 3008(H) Order.  Although the order has not yet been signed, it is anticipated that it will be signed in the next month or so.  The three main priority items are:  groundwater sampling, O-1 interim measures, and the current conditions report.

Groundwater Sampling

Brian Murphy stated that Greg Lyssy of USEPA Region 6 is interested in starting groundwater investigation as soon as possible. 

The next round of groundwater sampling is tentatively scheduled for January 1999; this round of sampling will be conducted under DO23.  At this time, the three off-base samples included as task 16 of RL74 will also be collected. 

Brian Murphy indicated that the results should be explained to the homeowners in greater detail this time.  He suggested that an evening meeting with the homeowners may be appropriate.  Brian said he ran into one of the homeowners in town who was curious about the results from the last time his well was sampled.

It was recalled that lead may have been detected in one of these wells at a concentration near the MCL during the last sampling round.  Brian asked that Parsons come up with some contingencies in case the water in the off-base wells contains high metals or organics levels.  Joe Hailer and Rene Hefner requested that Parsons forward the results of the off-base sampling to them.

In the absence of on-base background concentrations for groundwater, Joe Hailer and Rene Hefner have been doing some research regarding metals levels.  Lead-zinc “deposits” are not noted in literature; however, this literature usually refers only to economic deposits.  Trace levels may occur.  Rene noted that he has asked Dr. Hammond and Dr. Jones about sphalerite deposits in the Glen Rose, and neither of them know of any.  Rene and Joe suggested that the USGS may have metals data for groundwater.  Chris Beal said he would talk to Ted Small at USGS.

Environmental Encyclopedia/Current Conditions Report

The Environmental Encyclopedia will be prepared using the revised table of contents submitted to CSSA and AFCEE in April 1998.  There will be a tab in Volume 1, Scoping Documents, for the Current Conditions Report.  The Current Conditions Report will essentially be an executive summary.  It will also include a description of what the Environmental Encyclopedia is, how to use it, how it will be updated, how it serves as the Administrative Record, etc.  No figures or tables will be included in the Current Conditions Report; rather, appropriate tabs will be referenced.  A short description of each SWMU will be provided in the Current Conditions Report, and the SWMU matrix will be referenced.

It is anticipated that Volume 1 could be completed with the delivery of the draft Interim Measures Workplan (due 29 Jan. 1999).  Other volumes will follow as completed with the submission of the draft encyclopedia expected 30 Mar 1999.

Previously submitted reports will be included as they are, and the information will not be repeated with the exception of geophysical survey results.  These results will be summarized for each SWMU so that a clear picture of why the investigation progressed as it did will be clearly evident to the reader.  Each tab will include a photograph of the SWMU and geophysical survey results.  In addition, there should be a tab for the geophysical survey report (Volume 3).

Julie Burdey indicated that she would prefer that Parsons ES provide letter to the Texas Natural Resource Conservation Commission (TNRCC) for closure of all appropriate sites with the delivery of the Interim Measures Workplan.  Brian and Jo agreed.  Brian said that the notification letter can indicate that CSSA is addressing all of their sites (list them), and that an RFI Work Plan will follow.  Schedules can then be provided as the work is scoped.

Interim Measures

An outline for the draft Interim Measures (IM) Work Plan was distributed for discussion purposes.  The outline included all requirements for the plan as specified in the 3008(H) order.  It was decided during the meeting that the work plan would be organized in the same manner as the encyclopedia.  Basic work plan information will be provided as an amendment to the work plan, behind the “Work Plan Overview” tab.  Specific descriptions regarding what will be done at O-1 will be provided behind the “O-1” tab, etc.  In addition, amendments to the sampling and analysis plan and the health and safety plan will also be provided.  The final Interim Measures Workplan is anticipated to be completed by 01 Mar 1999.  The workplan will be completed in the environmental encyclopedia format.  Interim Measures implementation is expected to begin 1 week from completion of the final Interim Measures Workplan with completion of the field investigation and soil disposal expected 10 weeks from start.

After some discussion, it was decided that the IM Work Plan will only address the items that EPA has specifically listed for IM in the 3008(H) order, specifically O-1, groundwater, and sifted soil piles at several SWMUs.  For O-1 the IM Work Plan will also include drilling of soil borings to determine the extent of contamination.


Julie Burdey noted that laboratory request for proposals have been reissued and are due 7 Dec 1998 to Parsons ES.  Jo Jean and Joe requested a copy of the bidders list for anticipated laboratory work.  Field work for delivery orders RL33, RL53 and RL74 is anticipated to begin upon completion of any corrective actions necessary from the laboratory identified during an audit conducted under RL74.

Jo Jean and Joe Hailer were not sure which labs our are doing AFCEE work for Dames and Moore.  Julie mentioned that EMAX Laboratories is doing analyses on an AFCEE job for Parsons, but they cannot deliver AFCEE forms or flags.  Joe Hailer mentioned that he thought EMAX was one of Dames and Moore’s labs, all of which are supposed to be able to deliver forms and flags.  Joe Hailer will discuss with Dames and Moore.

GIS and Web Site

Ken Rice indicated that there were significant savings from the aerial mapping service provided by Tobin Inc.  It is anticipated that a portion may be available to include spatial correction of all SWMUs and utilities (power poles) on CSSA.  Julie Burdey requested a review of the GIS and anticipated efforts for RL74 at Parsons ES office in Austin, Texas.  Anticipated date is 3 Dec 1998.  During this meeting, CSSA, AFCEE and WPI can review the GIS, identify future items that may be added to the GIS (such as telephone poles, utilities, base infrastructure, pop up pictures of buildings, elevations of buildings, burn areas/dates, feed plots, deer stands, vegetative cover plan, endangered species areas, etc.), and to discuss the Web site to be developed under RL74.

Treatability Studies (RL33)

Ken Rice provided a brief overview of treatability studies for RL33.  The treatability study for phytoremediation will be submitted first, and will be followed by soil washing and disposal/stabilization studies.

It was agreed that acid washing will not be feasible for CSSA’s highly alkaline soils.  A treatability study recently conducted for Lackland AFB, where there are similar alkaline soils, can be referenced.

Parsons ES will provide information regarding Brice’s emulsion technology and the reuse of the material.  This technology may provide material which can be used for road-base.  Parsons will look into cases where this has actually been done and to see if Texas (or other states) have approved of it.  The emulsification treatability study will be completed by Brice.  They are currently under contract to Parsons for the treatability study.

Waste Disposal

Waste disposal to occur under RL33 is ready to go, with the exception of a laboratory.  Parsons suggested that, to expedite field work, perhaps following the AFCEE QAPP would not be necessary for this effort, since all analyses are for waste characterization only.  After discussion, it was agreed to wait until a laboratory which can perform analyses in accordance with the AFCEE QAPP is subcontracted to do the analytical work.

Upcoming Field Work

Upcoming field work was listed in the agenda.  The granular activated carbon (GAC) unit and two low-flow pumps will be installed before the next round of groundwater sampling.  It has not yet been decided if the unit should be a mobile unit, a permanent unit set up the CSSA’s wastewater treatment plant discharge point, or a permanent unit set up at O-1.  Also, Brian wondered if it would be difficult to mod CSSA’s permit so that the treated water can be reused on the facility.  Parsons will look into it.

Last month Parsons noted that the transducer in well 16 was no longer functioning.  It was removed and sent to In-Situ for repair.  In-Situ reported that the unit had been struck by lightening.  The price to repair is approximately $1,309, and the price to purchase a new unit is $2,379.  The new unit is better equipped to handle power surges associated with lightening strikes.  Furthermore, the old unit is not Year 2000 compliant (necessary for this unit because it keeps track of dates, times, and measurements), nor will it be serviced by In-Situ after May 1999.  Brian said he could purchase the new unit directly if it is under $2,500.  Parsons will forward the price, specs, and point of contact to Brian.  Brian also asked that Parsons look into solar-powered and battery-powered transducers.  Julie also mentioned that In-Situ also makes cellular transducers now.

Contract Information

Jo Jean Mullen summarized her role as a technical project manager for AFCEE on this AMC contract.  Jo Jean described how Parsons is not allowed to do anything on the project which is out of the scope of the delivery order, and that the only person who can make changes to the scope is the Contracting Officer, Nancy Stine.  Furthermore, Parsons cannot exceed the ceiling of the project.  Jo Jean Mullen can answer technical questions only as long as it does not affect the ceiling or scope of the project.

Action items

Parsons ES

1.      Parsons will forward results of previous off-base groundwater sampling to Joe Hailer and Rene Hefner.

2.      Parsons will review previous off-base groundwater results and prepare contingencies for off-base contamination. 

3.      Parsons will forward information regarding transducer repair/purchase to Brian Murphy.

4.      Parsons will submit notification letter to TNRCC (after CSSA’s and AFCEE’s review) for all sites.

5.      Parsons will research emulsification/re-use technology to determine if any states have approved of its use, where it has been used, other conditions of use, etc.

6.      Parsons will provide the list of labs which will be bidding on analytical work for RL33 and RL53 to Jo Jean Mullen and Joe Hailer.

7.      Parsons will look into the feasibility of modifying CSSA’s discharge permit to allow re-use.

8.      Parsons will determine if GIS personnel are available to meet with CSSA, AFCEE, and WPI on December 3.


1.      WPI will look into obtaining background metals levels in groundwater from the USGS.

2.      Jo Jean will determine if she is available to meet regarding the GIS on December 3.

Attachment 1

RL74 Kickoff Meeting

9:30 a.m., November 20, 1998

Project Overview and Schedule

Environmental Encyclopedia/Current Conditions Report

Format (April 1998 meeting notes)

Schedule for Submittal

Incorporation of reports on other orders

TNRCC Notification Letter

Interim Measures

Work Plan Outline

Overview of Planned Activities


New bids due December 7, 1998

Audit planned for mid-January

Upcoming Field Work (RL33, RL53, RL74) through July

December-January (?):  Waste stabilization/disposal (RL33, RL53)

January:  GAC Installation (RL74)

Pump Installation (RL74)

Offsite well sampling (RL74), concurrent with DO23 groundwater sampling

February:  SWMU Drilling and Sampling (RL33, RL53)

B-3 Soil Gas Sampling (RL74)

Building 40 Swipe Sampling (RL74)

March:  O-1 Drilling (RL74)

B-3 Soil Gas Sampling (RL74)

April:  Groundwater Sampling (RL74)

B-3 Soil Gas Sampling (RL74)

O-1 Soil Stabilization and Disposal (RL74)

May:  B-3 Soil Gas Sampling (RL74)

June:  B-3 Soil Gas Sampling (RL74)

July:  Groundwater Sampling (RL74)

B-3 Soil Gas Sampling (RL74)

GIS and Web Site

Recent delivery of GIS


Waste Disposal (RL33)

Treatability Study (RL33)

Groundwater Modification

Meeting Close